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Community Organization Community Room Use Agreement for Renaissance Commons Apartments

Room Capacity: 130
Revised: February 9th 2024

The Community Room is an amenity to promote a healthy community environment. It is shared by residents, staff and community organizations. It is available for private use on a limited basis for a period of no more than 6 hours (including set-up and break-down). Private use means that you know and have full control of invited individuals. Because the room is shared, it is important that everyone honor the Use Agreement and Community Room Rules.

Terms and Conditions for Use of the Community Room
You are responsible for:

  • Connecting with site staff via 503-937-2048 or .(JavaScript must be enabled to view this email address) to pick up and return keys, 2 days after your event
  • Returning room to its original set up
  • Using the room for agreed upon scheduled date & time only
  • Maintaining order of the room and its occupants and voices must not disturb the quiet enjoyment of others
  • Providing cleaning supplies
  • Ensuring all table tops and furniture are wiped clean
  • Taking out garbage and removing any left-over food
  • Ensuring restrooms are clean, including sink, toilet & floor
  • Ensuring your personal items are removed from the room. Do not use supplies that were here before you and you may not take Renaissance Commons items from the room.
  • Ensuring guests are escorted out of the building

Prohibited Activities:

  • No illegal activities
  • No pornography
  • No alcohol
  • No smoking
  • No commercial activity (selling, fundraising) of any kind
  • No racist, homophobic or discriminatory behavior

I, the undersigned, agree to abide by the above mentioned Terms and Conditions. I understand that:

  • If REACH Staff have to clean the room after my event that I may be charged $20 per hour for cleaning services.
  • If my key is not returned 2 days after my event, I will be charged $75 and my access to the room will be suspended until I pay the amount in full.
  • If I, or any guests, fail to abide by the above Terms and Conditions, that my privileges to use the community room may be suspended or revoked.